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Board Meeting Highlights - Jan 11, 2022
2022-01-12T23:09:20.642Z
Board Meeting Highlights - Jan 11, 2022
<p>The full board meeting agenda package can be found here: <a href="https://drive.google.com/file/d/1ayjvsHhUIIZTvm4ggNZhYMZTF6fpLzuP/view?usp=sharing">https://drive.google.com/file/d/1ayjvsHhUIIZTvm4ggNZhYMZTF6fpLzuP/view?usp=sharing</a></p><p><strong>IF Cox School Presentation</strong></p><p>Principal Linda Asham and Vice Principal Tracy Frank provided an overview of IF Cox School highlighting a number of strategies developed by staff focused on increasing learning opportunities and student success. In their presentation to the board, the school leaders featured several initiatives including; a strong focus on literacy, character education and social emotional learning, and respect for one another and the earth. It was noted the school is really proud of the work their students and teachers have done towards improving literacy across grades K-3 through focused strategies such as Secret Stories and the introduction of Heggerty Phonemic Awareness. The full presentation can be found in the board meeting agenda package.&nbsp;</p><p><strong>COVID-19 Update</strong></p><p>Superintendent Reagan Weeks provided a brief system update regarding the return to in-person learning following the extended winter break. It was noted that currently Prairie Rose has been able to maintain in-person learning across the division with minimal disruption and that a few schools (Prairie Mennonite, Jenner, Parkside) had already received their shipment of PPE (as of Tuesday PM) with the rest expected to come throughout the week. All items will be shipped directly to schools so they can be distributed quickly once they arrive. It was also shared that unlike in previous COVID-19 waves, Alberta Health and the province have made the decision to no longer ask schools to report positive COVID cases to their school communities. The complete Prairie Rose return to school plan and the updated illness guides can be found on the website: <a href="https://www.myprps.com/covid-19-resources">https://www.myprps.com/covid-19-resources</a></p><p><strong>Maintenance and Infrastructure Report</strong></p><p>Director of Maintenance Operations Darrell Drefs provided the Maintenance Accountability Report to the Board for information. Highlights of the report include a summary of the maintenance budget, an overview of projects completed in the 2020-2021 year through Infrastructure Maintenance and Renewal (IMR) funding and Capital Maintenance and Renewal (CMR) funding, and a summary of the Prairie Rose Capital Plan. It was shared that during the 2020-2021 year, $592,838 was spent on IMR projects. Some of those upgrades included the modernization of the Oyen Public School entrance, window replacement at Eagle Butte High School, creating barrier-free access at South Central, and upgrading the Ralston server room. Completed CMR projects included (but were not limited to) mechanical upgrades at Parkside, BMS control upgrade at IF Cox, and a fire alarm panel and systems upgrade at Seven Persons. Drefs noted that the main difference between IMR and CMR is how the spending is reported and projects capitalized, and that CMR projects must be pre-approved. Overall, during the 2020-2021 year the actual maintenance deficit came in $195,902 over budget. A complete list and photos on completed projects can be found in the board meeting agenda package.</p><p><strong>Inclusive Education Accountability Report</strong></p><p>Director of Student Services Camille Quinton presented the Inclusive Education Accountability Report to the Board for information. It was noted that the division received an additional $300,000 in funding last year for services and student supports for a total of $4,483,013. The total spent on providing student services amounted to $5,036,985, with the remaining funding coming from general instruction. A breakdown of the types of services and student codes was provided along with allocated funding for each school. The full report can be found in the board meeting agenda package.</p><p><strong>Financial Update</strong></p><p>Assistant Secretary Treasurer Candice Hintz provided a financial update to the Board for information. As of November 2021, the division was 25% of the way through the current fiscal year. There were no reported changes to revenues, compared to the fall 2021 approved budget. The school division is currently projecting overall revenues of $51,511,580 for the year and projected expenses of $52,141,775. Overall, the 2021-2022 school year deficit is expected to come in at $595,195.&nbsp;</p><p><strong>Other Items:</strong></p><ul><li>The board approved the borrowing resolution with ATB Financial for the 2021-2022 year.</li></ul>
Parent Update: Return to In-Person Classes on Jan 10th
2022-01-06T22:41:36.124Z
Parent Update: Return to In-Person Classes on Jan 10th
<p>On Wednesday, <a href="https://www.alberta.ca/release.cfm?xID=81695BC01F3A2-FCDD-B660-8693473704E81BE1">January 5th the Alberta Government confirmed</a> that in-person classes would restart on January 10th. With the classes resuming next week, Prairie Rose Public Schools is prepared to welcome back students using enhanced cleaning and health practices such as masking for grades 4-12 (and all adults), cohorting when possible, and enhanced cleaning practices.&nbsp;</p><p>To supplement our current efforts, the government will begin distributing medical grade masks and testing kits to each student and staff member. The school division has been told that we can expect to start seeing shipments of these items as early as Friday, January 7th, although there is no guarantee they will arrive by the start of classes next week. Once schools receive the materials they will be sent home with students. <i>The use of the medical masks and testing kits is optional and can be used at the discretion and guidance of parents. </i>A video has been created with instructions on how to use the <a href="https://youtu.be/h4q7EuAbgE8">testing kits</a> for those who wish to use them.</p><p>Other important information:</p><ul><li>All individuals are still required to review the <a href="https://drive.google.com/file/d/12oedZgsqwxJlmL6yMMLlR86E4PeuvGMG/view">Student Illness Guide</a> with their child each day before coming to school. If your child shows any signs of illness, parents will be contacted to pick up their child from school. It is anticipated there will be new changes to the daily checklist, but currently we ask families to follow the same process as prior to the winter break when determining if their child is well enough to attend school. Over the break the government also announced changes to the <a href="https://www.alberta.ca/isolation.aspx">isolation and quarantine timelines</a>. Please take a moment to review the new changes.<br>&nbsp;</li><li>Based on current health data, there will likely be a high number of student and staff absences in the coming weeks due to the rising number of Omicron COVID-19 cases within communities. Should this happen in Prairie Rose, it may be necessary to move a class or classes to online learning for a short period of time. Online learning will only be used as a last resort when it is not possible to offer in-person learning.<br>&nbsp;</li><li>It is our hope that extra curricular activities (including sports programs) will continue as planned. We have not received official confirmation regarding extra curricular and expect more information related to the continuation of these programs in the next few days.<br>&nbsp;</li><li>It is expected that the government will be making several changes to their K-12 school guidance documents. Currently, we do not have additional information related to what these may be, including contact tracing practices. Once we have more information this will be shared with families.<br>&nbsp;</li><li><strong>For high school students only</strong>: Diploma exams have been cancelled for January. Prairie Rose has also made the decision to cancel exam week, which means there will be no final exams for any high school students. Classes will run for all high school students up to and including January 26th. Students will be off on January 27th and January 28th (SI Day). Second semester will begin on January 31st.</li></ul><p>We understand that families may have additional questions. We continue to ask for your patience as we amend our guidelines based on new information from the province. Please watch your email over the weekend, as it is likely you may receive another update from us with these details. As always, we appreciate your cooperation and patience as we navigate the uncertainty of the pandemic and look forward to a return to in-person learning next week.</p><p>Sincerely,</p><p>Reagan Weeks<br>Superintendent of Schools<br>Prairie Rose Public Schools</p>
Delayed Return to Classes until Jan 10th
2021-12-31T17:43:40.168Z
Delayed Return to Classes until Jan 10th
<p>On December 30th, the province announced that due to the rising number of Omicron cases of COVID-19, <strong>the return to school following the Christmas break will be delayed across the province until January 10th</strong>. In Prairie Rose, students were scheduled to return to class next Monday on January 3rd. In addition to postponing a return to class for students, it was also announced that diploma exams that are scheduled to start on January 11th have been cancelled.</p><p>During the extended break, school jurisdictions have been asked to assess staffing implications and the potential operational impacts of the current COVID-19 situation. This also includes reviewing current COVID-19 protocols in Prairie Rose schools and considering additional measures that can be implemented for a safe return to in-person classes. Alberta Education has committed to sharing more information with school authorities next week and have informed us that they are already working to secure additional PPE (masks and rapid test kits) to increase student and staff safety. In Prairie Rose we have already taken proactive measures and have secured KN95 and testing kits which will be available in our schools for the January 10th start date. Once we have more information regarding any additional measures they will be passed along to our school communities.</p><p>We appreciate your understanding and patience as we navigate through the COVID-19 pandemic and the uncertainty it brings for both schools and families. Our goal is to continue to work with parents to ensure learning remains a priority, despite the unforeseen challenges we face. Please enjoy your extended Christmas break and we will provide more information once it is made available to us.</p><p>Sincerely,</p><p>Reagan Weeks<br>Superintendent of Schools</p>
December 14, 2021 Board Meeting Highlights
2021-12-15T16:51:49.432Z
December 14, 2021 Board Meeting Highlights
<p><strong>Mileage and Meal Reimbursement Rates</strong></p><p>Secretary Treasurer Ryan Boser provided an overview of the results of a mileage and meal reimbursement review that compared Prairie Rose’s rates with other school divisions in Zone 6. The division currently reimburses staff at 0.50 per kilometre for mileage, $11 for breakfast, $15 for lunch and $25 for supper. It was recommended that the mileage rate be increased to 0.54 per kilometre and that breakfast financial reimbursement be increased to $15 and supper to $30. The changes would apply to all Prairie Rose staff when conducting official PRPS business. The motion was carried.</p><p><strong>Oyen Public School Presentation</strong></p><p>Principal Jason Duchscherer shared a presentation with the board outlining academic programming, instructional strategies and facility improvements at Oyen Public School. It was noted that the school used the assurance survey data collected in the spring of 2021 to make changes based on the feedback received from students and parents.&nbsp;</p><p>The presentation highlighted the following:</p><ul><li>Recent renovations at the school to improve the front entrance and the completion of a breakfast room.</li><li>Literacy strategies being used across all grade levels including science of reading, Heggerty program and secret stories.</li><li>New programming options at OPS including art class, band, drama, leadership, and computer skills and problem solving.</li><li>Two academy programs, including the SAHA hockey academy and the introduction of the new Jr. Badgers baseball program.</li><li>The introduction of the Prairie Rose Possibility agriculture program where the school purchased their own chicken coop and students were responsible for growing and caring for the animals. The school also purchased red wiggler worms as part of an organic recycling initiative.</li><li>The sharing of a school librarian with South Central High School for 9 hours per week.</li></ul><p>The full presentation can be found in the <a href="https://drive.google.com/file/d/1LcBqHQiRv2YByODmAnYmid7PzdY2e6K4/view">December 14, 2021, Board Meeting</a> package.&nbsp;</p><p><strong>Irvine School Field Trip</strong></p><p>Superintendent Reagan Weeks presented an Irvine School field trip request to Quebec City, Montreal, Ottawa and Toronto from April 23 - May 1, 2022, through EF Tours. It was noted that this specific trip has been approved by the board in past years and that EF Tours is a reputable company specializing in student travel. The board approved the field trip request as presented.</p><p><strong>Board Committee Structures</strong></p><p>Superintendent Reagan Weeks asked the board to vote on two separate motions to rescind two governance policies, Student Board Advisory Committee and FNMI Committee, as both were not consistently reviewed by the board on an annual basis. It was recommended that the Student Board Advisory Committee be renamed, Student Voice and be turned into an ad hoc committee. However, the FNMI Committee will be dissolved, as it was noted that the policy is outdated and the board already receives regular updates via the FNMI Coordinator report, Student Services report and Annual Education Results Report related to FNMI supports, results and strategies. The board passed both motions.</p>
COVID-19 Vaccine Information for Parents
2021-11-25T21:26:23.980Z
COVID-19 Vaccine Information for Parents
<p>We have been asked to share the following information with our families from Alberta Health Services:</p><p>Health Canada has approved Pfizer’s COVID-19 vaccine for children ages 5-11. The Canadian Pediatric Society is recommending that all eligible children get vaccinated against COVID-19.</p><p>Parents may book vaccine appointments for children aged 5 to 11 through the <a href="https://bookvaccine.alberta.ca/vaccine/s/">Alberta Vaccine Booking system</a> or by calling Health Link at 811. <strong>Vaccines will not be available in schools and schools do not track or monitor the status of student vaccinations</strong>. Parent or guardian consent is required for children to get their vaccine, and it can be provided either in-person at the vaccine appointment or by a signed consent form.</p><p>K-12 students are not required to have a vaccination of any kind to attend Prairie Rose Public Schools, and no student will be denied access to an education based on their vaccination status. Prairie Rose will continue to recognize and respect parents as the primary decision-makers for their children regarding COVID vaccinations. We encourage our parents and guardians to seek out reliable and factual information to inform their decisions on vaccines for their children.&nbsp;</p><h4>Vaccine Resources</h4><ul><li><a href="https://open.alberta.ca/dataset/94df0467-fe7d-4008-891b-911c230bc8b9/resource/2fa7e614-a976-4cd2-82e2-4bc739687056/download/health-cmoh-letter-covid-19-vaccine-for-children-age-5-11-parents-guardians.pdf">Alberta's Chief Medical Officer of Health letter to parents (Nov 24)</a></li><li><a href="https://www.alberta.ca/covid19-vaccine-myths-and-facts.aspx">Government of Alberta – Vaccine myths and facts and information on vaccines for children</a></li><li><a href="https://www.albertahealthservices.ca/topics/page17746.aspx">AHS COVID-19 Immunization for Children Under 12</a></li><li><a href="https://www.canada.ca/en/public-health/services/vaccination-children/covid-19.html?utm_campaign=hc-sc-covidvaccine-21-22&amp;utm_medium=sem&amp;utm_source=ggl&amp;utm_content=ad-text-en&amp;utm_term=children%20covid%2019%20vaccine&amp;adv=2122-89750&amp;id_campaign=12876015044&amp;id_source=128444816378&amp;id_content=545566020908&amp;gclid=CjwKCAiAs92MBhAXEiwAXTi25ykm3zsdnWS0BBBHnhZ9lKIDupsFaIexHgIGw5_VrYtlH691ESvTbxoCYmIQAvD_BwE&amp;gclsrc=aw.ds">Health Canada – COVID-19 vaccines for children: What you need to know</a></li></ul><p>&nbsp;</p>
November 23, 2021 Board Meeting Highlights
2021-11-24T21:08:39.755Z
November 23, 2021 Board Meeting Highlights
<p>The meeting agenda can be found here: <a href="https://drive.google.com/file/d/1M8ausPsSe9nUKMaAxzulKi8w0RKXMzcd/view?usp=sharing">https://drive.google.com/file/d/1M8ausPsSe9nUKMaAxzulKi8w0RKXMzcd/view?usp=sharing</a></p><p><br><strong>Student Services Report</strong></p><p>Director of Inclusion Services Camille Quinton shared her Student Services Accountability Report to the board for information. The Student Services team is responsible for providing a variety of programming support to students and staff that includes special education supports, counseling, student leadership, early childhood programming, speech and language therapy, social work, psychology and health supports. It was noted that there has been an increase in students requesting mental health support in schools as a result of the ongoing COVID pandemic. Priority around health and wellness in schools continues to be emphasized.</p><p><strong>Audited Financial Statements</strong></p><p>Assistant Secretary Treasurer Candice Hintz presented the 2020-2021 Audited Financial Statements for approval. It was noted that factors impacting the previous year’s budget included lower enrollment compared to spring projections, the implementation of a new funding model that included a weighted moving average per student calculation, and funding for COVID-19 to recover additional costs for subs, new technology and the implementation of the Home Plus Learning Program. For the 2020-2021 year, the division posted a total accumulated surplus of $10,424. This includes a surplus of $486,870 in Instruction, a deficit of $1,152,127 in Operations and Maintenance, a surplus in Transportation of $449,322, a surplus of $197,386 in System Administration and a surplus in External Services of $8,125. Auditors, MNP LLP, indicated no issues with the audit process and provided a clean audit opinion. The full financial statements and audit opinion can be found in the board meeting agenda package.</p><p>The board passed two motions related to the audited financial statements:</p><ul><li>That the Board of Trustees of Prairie Rose Public Schools approve the net transfer of $133,675 from Unrestricted Operating Reserves to Restricted Operating Reserves. Further, it approves the net transfer of $26,918 from Unrestricted Operating Reserves to Restricted Capital Reserves. <strong>CARRIED</strong></li><li>That the Board of Trustees of Prairie Rose Public Schools approves the 2020-21 Audited Financial Statements, as presented. <strong>CARRIED</strong></li></ul><p><strong>2021-2022 Revised Budget</strong></p><p>Secretary Treasurer Ryan Boser presented the revised 2021-2022 budget for approval. Assumptions of the revised budget included no interruptions in Alberta Education funding due to COVID-19, a decrease in enrollment of 69.5 FTE students from projections, a decrease in insurance premiums and no changes to the salary grids for teachers or support staff. In comparison to the spring projected budget, the division is now forecasting a deficit of $630,195, down from $733,873 for a difference of $103,678. This amount includes an instructional surplus of $128,373, a deficit of $918,747 in Operations and Maintenance, a surplus of $153,360 in Transportation and a surplus of $6,819 in External Services. It was noted that unlike previous years, System Administration (previously called Board and System Administration) is a separate grant, rather than a maximum percentage of overall expenses. The full budget can be found in the board meeting agenda package.</p><ul><li>That the Board of Trustees of Prairie Rose Public Schools approves the 2021-22 Revised Budget, as presented. <strong>CARRIED</strong></li></ul><p><strong>Annual Education Results Report</strong></p><p>Superintendent Reagan Weeks presented the Annual Education Results Report for approval. The report is now separate from the annual Education Plan and focuses on five new domains in connection with the new assurance model. The new domains include; Student Growth and Achievement, Teaching and Learning, Learning Supports, Governance and Local Context. It was noted that overall results are really strong in Prairie Rose and reflect the excellent efforts of staff, students and communities who have worked hard to provide and participate in unique learning experiences, despite the challenges related to COVID-19. The complete Results Report can be found in the board agenda package.</p><ul><li>That the Board of Trustees of Prairie Rose Public Schools approves the 2020-21 Annual Education Results Report, as presented. <strong>CARRIED</strong></li></ul>